I have an archived.ost file from 2007 Outlook from a previous computer that is dead. I need to access the email from that file on a non-exchange computer with Outlook 2003 (though I'm soon updating to 2007) which keeps telling me that it needs a.pst file.
When an Outlook app is installed on your computer, you can use it to move email, contacts, and calendar items from one email account to another.
For example, let's say you have an Office 365 mailbox and a Gmail account. You can add both of them to Outlook. Then, you can use Outlook to export items from your Gmail account and import them to your Office 365 mailbox.
Export items by creating a .pst file. This Outlook Data File contains your messages and other Outlook items, and is saved on your computer. To learn how to import items after you export them, see Import email, contacts, and calendar from an Outlook .pst file.
Export email, contacts, and calendar items from Outlook to a .pst file
Choose from the following list of export instructions.
Office 365: Export from your Office 365 mailbox to a .pst file
Add your Office 365 email account to an Outlook app, such as Outlook or Office 365, Outlook 2016, or 2013. Then, you can use Outlook to move email, contacts, and calendar items into your Office 365 mailbox.
Add your 'source' email account to Outlook. For example, you might add your Gmail account to Outlook 2016. Wait a bit for all of your email and contacts to show up.
Add your Office 365 email account to Outlook. After you do this, Outlook will automatically sync with Office 365. You'll see the contents of your Office 365 mailbox appear in Outlook.
Choose from the export instructions to export your email from the source account to a .pst file.
For example, if you have Outlook 2016, choose Outlook 2013 and Outlook 2016: Export Outlook items from a .pst file.
For example, if you have Outlook 2010, choose Outlook 2010: Export Outlook items to a .pst file.
After your email data is exported to a .pst file, it's portable! You can import it to other email accounts. If you want to do this using Outlook, see Import email, contacts, and calendar from an Outlook .pst file.
Outlook without Office 365: Export Outlook items to a .pst file
At the top of your Outlook ribbon, choose File.
If your ribbon doesn't have a File option in the top left corner, see What version of Outlook do I have? to determine your version of Outlook and find the appropriate export instructions.
Choose Open & Export > Import/Export.
Intel h61 motherboard specs. Choose Export to a file.
Click Outlook Data File (.pst)> Next.
Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time.
Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.
Click Browse to select where to save the Outlook Data File (.pst). Enter a file name, and choose OK to continue.
Note: If you’ve used export before, the previous folder location and file name appear. Type a different file name before choosing OK.
If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.
Choose Finish.
Outlook begins the export immediately unless a new Outlook Data File (.pst) is created or a password-protected file is used.
If you’re creating an Outlook Data File (.pst), an optional password can help protect the file. When the Create Outlook Data File dialog box appears, enter the password in the Password and Verify Password boxes, and choose OK. In the Outlook Data File Password dialog box, enter the password, and choose OK.
If you’re exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, then choose OK.
Now that your Outlook data is in a .pst file, it's portable. You can save the .pst file to OneDrive, then download it to your new computer. You can also save to a portable drive, then import your email, contacts, and calendar to Outlook.
Outlook 2010: Export Outlook items to a .pst file
At the top of your Outlook ribbon, choose the File tab.
If your ribbon doesn't have a File option in the top left corner, see What version of Outlook do I have? to determine your version of Outlook and to get to the right export instructions.
Choose Options.
In the Outlook Options box, choose Advanced.
Under the Export section, choose Export.
Choose Export to a file, then Next.
Choose Outlook Data File (.pst), then Next.
Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time.
Make sure that the Include subfolders check box is selected. This ensures that everything will be exported: Calendar, Contacts, and Inbox. Choose Next.
Choose Browse to select where you want to save the Outlook Data File (.pst) and to enter a file name. Select OK to continue.
Note: If you have previously used the export feature, the previous folder location and file name appear. Make sure that you change the file name if you want to create a new file instead of using the existing file.
If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.
Choose Finish.
The export begins immediately unless a new Outlook Data File (.pst) is created, or if the export is to an existing file that is password protected.
If you are creating a new Outlook Data File (.pst), an optional password can help protect the file. When the Create Outlook Data File dialog box appears, enter the password in the Password and Verify Password boxes, and then choose OK. In the Outlook Data File Password dialog box, enter the password, then choose OK.
If you are exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, and then choose OK.
Now that your Outlook data is in a .pst file, it's portable. Save the .pst file to OneDrive, then download it to your new computer. Save it to a portable drive to carry anywhere, then import your email, contacts, and calendar to Outlook.
Outlook 2007: Export Outlook items to a .pst file
In Outlook 2007, at the top of your ribbon, choose File.
If your ribbon doesn't have a File option in the top left corner, see What version of Outlook do I have? to determine your version of Outlook and to get to the right export instructions.
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Choose Import and Export.
Select Export to a file, then choose Next. Free win 7 driver download.
Click Personal File Folder (.pst)> Next.
Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time.
Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Next.
Choose Browse to select where you want to save the Outlook Data File (.pst) and to enter a file name. Select OK to continue.
Note: If you have previously used the export feature, the previous folder location and file name appear. Make sure that you change the file name if you want to create a new file instead of using the existing file.
If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.
Click Finish.
The export begins immediately, unless you're creating a new Outlook Data File (.pst) or exporting to an existing .pst file that is password protected. In those cases you'll get this dialog box:
Choose OK if you don't want to password protect your file. Otherwise:
If you want to password protect your .pst file, enter the password in the Password and Verify Password boxes, and choose OK. In the Outlook Data File Password dialog box, enter the password, and choose OK.
If you are exporting to an existing Personal File Folder (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, and then choose OK.
Now that your Outlook data is in a .pst file, it's portable. Save the .pst file to OneDrive, then download it to your new computer. Save it to a portable drive to carry anywhere, and then import your email, contacts, and calendar to Outlook.
What data is exported?
When Outlook exports email, contacts, and calendar info to a .pst, it makes a copy of the information. Nothing leaves Outlook. You'll still see and have access to your email, contacts, and calendar in Outlook.
When Outlook exports emails, it includes any attachments to the emails.
Outlook does not export meta-data such as folder properties (views, permissions, and AutoArchive settings), message rules, and blocked senders lists.
Important: If you're using Cached Exchange Mode, Outlook will only export the items in your current cache. By default, your cache contains items from the past 12 months. To export more than the past 12 months of data, turn off Cached Exchange Mode first. For more information, see Turn Cached Exchange Mode on or off.
When should I export (backup)/import a .pst file?
You want to move email from one email account to another email account:
For example, let's say you have an old Yahoo email account, jakobsol77@yahoo.com, and you want to move your email to a new Office 365 email account, jakobsol78@contoso.com.
Using Outlook on your desktop, add both accounts to Outlook. Wait for all of your email to appear (if you have a lot, this can be a long time). Then, use Outlook to export the email from your Yahoo account to a .pst file. Finally, import the .pst file to your Office 365 account.
You're moving from PC to PC: You're moving your email from one computer with Outlook on it to another computer with Outlook on it. For example, let's say your old computer has Outlook 2007 and you just got a new computer with Outlook 2016. Export your email data from Outlook 2007 (described in this article) and import it to Outlook 2016.
You're moving from PC to Mac: Transfer email from Outlook on a PC by importing to Outlook 2016 on a Mac.
You want periodic backups: You can periodically backup all of your email, contacts, and calendar to a safe place. After you create the .pst file, copy it to a safe location: a USB flash drive, another hard drive, or cloud storage such as OneDrive or Dropbox.
There's no automated way to periodically backup everything (old and new). Auto-archive only backs up old items, and it moves them rather than making a copy.
If you only want to backup your contacts, see Export contacts from Outlook to copy your contacts to a .csv file.
See Also
Convert Ost To Pst File
When you add an email account to Outlook, a local copy of your information is stored on your computer. This feature allows you to access your previously downloaded or synchronized email messages, calendar information, contacts, and tasks without an internet connection.
Certain types of accounts, such as POP accounts, store their information in Outlook Data Files (.pst files). Outlook 365 accounts, Exchange accounts, IMAP accounts, and Outlook.com accounts store their information in Offline Outlook Data Files (.ost files).
Outlook Data File (.pst)
An Outlook Data File (.pst) contains your messages and other Outlook items and is saved on your computer. POP accounts—which is a common type of account you can create when adding an email account from an internet service provider (ISP) like Xfinity or AT&T or Cox—download all of your email messages from your mail server and save them on your computer.
Tip: If your Outlook Data File (.pst) becomes large it can slow down your OneDrive sync and may show 'Processing changes' or 'A file is in use'. Learn How to remove an Outlook .pst data file from OneDrive.
Ost To Pst Free Full
Note: In Outlook 2013 and earlier versions, IMAP accounts also used an Outlook Data File (.pst). In Outlook 2016 and Outlook for Office 365, IMAP accounts use Offline Outlook Data Files (.ost).
You can also use an Outlook Data File (.pst) to backup or export items from any type of email account. For more information on backing up your email messages, calendar, contact, and task data, see Export or backup email, contacts, and calendar to an Outlook .pst file. You can also import email messages, calendar, contact, and task data from another Outlook Data File (.pst). For more information about importing items, see Import email, contacts, and calendar from an Outlook .pst file.
Free Ost To Pst Converter
Note: You cannot import from an Offline Outlook Data File (.ost) file.
Because these files are saved on your computer, they aren’t subject to mailbox size limits on a mail server. By moving items to an Outlook Data File (.pst) on your computer, you can free up storage space in the mailbox on your mail server.
When messages or other Outlook items are saved in an Outlook Data File (.pst), the items are available only on the computer where the file is saved.
Offline Outlook Data File (.ost)
Most other account types, such as IMAP accounts, Office 365 accounts, Exchange accounts, and Outlook.com accounts use an Offline Outlook Data File (.ost) file to store a synchronized copy of your mailbox information on your local computer. When your connection to the mail server is interrupted, for example, when you're on an airplane without WiFi or if your internet connection disconnects, you can still access all emails, calendar data, contacts, and tasks that have been previously downloaded. You can read and compose messages, create appointments, and add contacts. However, your email messages won't be sent and no new messages will be downloaded until your internet connection is restored.
When the connection is restored, changes are automatically synchronized, and the folders and items on the server and on your computer are identical again.
Outlook Group Storage File (.nst)
The first time you access a Group in Outlook, a new type of Outlook data file is created. This file has an extension of .nst, and stores your Groups conversations and other local Groups data. All of this information is synchronized between your computer and the email server, so there is no need to back up this file or import it when you set up Outlook on a new computer.
File locations
The fastest way to open the folder where your Outlook Data Files (.pst and .ost) are saved is to do the following:
In Outlook, click the File tab.
In right pane, click Account Settings, and then click Account Settings.
On the Data Files tab, click an entry, and then click Open Folder Location.
Outlook Data Files (.pst) created by using Outlook 2013 or Outlook 2016 are typically saved on your computer in the DocumentsOutlook Files folder. If you upgraded to Outlook on a computer that already had data files that were created in Microsoft Office Outlook 2007 or earlier, these files are saved in a different location in a hidden folder at drive:UsersuserAppDataLocalMicrosoftOutlook.
Tip: If your Outlook Data File (.pst) becomes large it can slow down your OneDrive sync and may show 'Processing changes' or 'A file is in use'. Learn How to remove an Outlook .pst data file from OneDrive.
The offline Outlook Data File (.ost) is also saved at drive:UsersuserAppDataLocalMicrosoftOutlook. https://luckygirl.netlify.app/hp-usb-30-driver.html. Most data remains on the server; however, any items that are saved locally should be backed up. For example, Calendar, Contacts, Tasks, and any folders marked Local only.
Tip: For information about hidden folders in Windows, see Windows Help and Support.
Related Topics
Create an Outlook Data File (.pst) to save your information
Import email, contacts, and calendar from an Outlook .pst file
Repair Outlook Data Files (.pst and .ost)